Holsworthy Youth Committee

November 2011
Vacancy for Holsworthy Youth Treasurer
At our recent Committee Meeting Bev Birch submitted her resignation as Club Treasurer. Bev has been Treasurer for 6 years and prior to the Club Committee being formed, she had solely dealt with all the Club's affairs. Bev has done an excellent job during that time and has agreed to continue to the end of the season. Her final duties will be to finalise the Accounts for our AGM and assist the new Treasurer as and when required.

Bev will be continuing as Youth Welfare Officer for the foreseeable future, along side Esther Rowe who is in the process of completing the relevant qualifications. It is hoped Esther will be fully qualified before the end of this season.

I am therefore contacting everyone to see if they are interested in taking on the role of Treasurer.
I have outlined below some of the duties which Bev undertakes. If you are interested you can telephone me on 07795311688 to discuss it further or alternatively you can speak to our Club Secretary, Marilyn on 01409 253198.

Steve Lee
Youth Chairman 

Treasurer's Roles and Responsibilities 
Who will I be responsible to?
The Chairman and the Main Committee.

Who will I be responsible for?
Match /training fees collectors/Team Representatives.

What is the role of the Treasurer?
The main purpose of this job is look after the finances of the club.

What else can you tell me about the job?
The Treasurer must be well organised, able to keep good records, careful when handling money and cheques, scrupulously honest, able to answer questions at meetings, confident handling figures, prepared to make decisions when necessary.

How much time will I need to give to the job?
Approximately two to three hours per week.

What sort of tasks are involved?
Tasks will include.

* Collecting subscriptions and all money due to The Youth Football club.
* Paying the bills and recording Information.
* Keeping up to date records of all financial transactions.
* Ensuring that all cash and cheques are promptly deposited in the bank or building society.
* Ensuring that funds are spent properly.
* Issuing receipts for all money received and recording this information.
* Reporting regularly to the committee on the financial position.
* Preparing a year end statement of accounts to present to Devon FA/Auditors.
* Arranging for the statement of accounts to be audited.
* Presenting an end of year financial report to the AGM.
* Financial planning including producing an annual forecast and monitoring it throughout the year
* Helping to prepare and submit any financial documents that are required [e.g.Grant aid and funding reports.]
Even if any of these duties are delegated to team representatives, the Treasurer is still ultimately responsible, it is up to the Treasurer to make sure that any delegated work is done properly. 



Season 2011 - 2012
Chairman: Steve Lee
Vice Chairperson: Tricia Cisneros
Secretary: Marilyn Chidley
Treasurer/Youth Welfare Officer: Bev Birch
Team Representatives and Committee.
Under 9's - to be appointed
Under 10's - Esther Rowe
Under 11's - Judi Grigg
Under 12's - Kerry Seymour- Smith
Under 14's - to be appointed
Under 15's - Shirley Jones and Mark Shadrick

Ideally we would like 2 Team Representatives for each team and if you are interested please telephone Marilyn on 01409 253198

Holsworthy Youth AGM
Holsworthy Youth football held its AGM on Sunday 26th June at the Clubhouse, Upcott Field.

The following officers were re-elected, Steve Lee as Chairman, Tricia Cisneros as Vice Chair, Marilyn Chidley as Secretary and Bev Birch as Treasurer.
For the second year running the chairman will have the support of a youth committee. Within the committee are team representatives for the youth teams enabling a support system for the Managers. Esther Rowe was appointed new team representative for the Under 10's, Judi Grigg for the Under 11's, Kerry Smith for the Under 12's and Shirley Jones and Mark Shadrick for the Under 15's. There were no nominations for team representatives for the newly formed Under 9's and the existing Under 14's.
Anyone who is interested in joining the committee is asked to contact a Committee Member.

Holsworthy Youth Football will have 6 teams going forward into the new season and they were pleased to announce a new Under 9's team have been formed and will be managed by Roger Woodward and Vicky Lowe. Anyone else wishing to offer help with this team is asked to speak to a committee member.

Under 10's - Managers Chris Haxell and Paul Barnes (Kingsley League) Under 11's - Managers Lee Thomas and Rob Moores (North Devon League) Under 12's - Managers Dave Bromell & Stuart Smith (North Devon League) Under 14's - Managers Chris Nosworthy & Roger Stevens (North Devon League) Under 15's - Managers Clive Birch and Dave Orchard (North Devon League)

The committee members discussed the increasing costs of training and outgoings for the club. Player subscriptions had remained the same for some 5 years and it was a general feeling to increase subscriptions by £10. This still only equates to £1.50 per training session!
The Committee also agreed to increase fundraising for 2011/12 to help with club expenditure. Please keep an eye out for fundraising events throughout the season.
A generous donation had been received from the staff of Holsworthy Hospital, which was gratefully received.

Adam Green of Andigestion has kindly agreed to sponsor a new kit for the Under 15's and the committee greatly appreciates his ongoing support.

General matters arising included kit and equipment rotation and repair, bullying, club finances and the new seasons training schedules. Managers and committee members addressed these issues and the A.G.M came to a close.
The Holsworthy Youth officers and committee members would like to invite players old and new to the training sessions starting in mid August. Details will be available shortly at www.holsworthyafc.co.uk or on the 'Holsworthy Youth Football' page on Facebook or by contacting a youth officer.